08/05/2007: "San Juan Lions Club Board Meeting Minutes July 18, 2007"

July 18, 2007
The meeting of the Board of Directors was called to order at 7:35 AM by President Frank Penwell at the American Legion with the following members present....

July 18, 2007
The meeting of the Board of Directors was called to order at 7:35 AM by President Frank Penwell at the American Legion with the following members present: Dick Kneipp, Laurie Wangenheim, Lloyd Vaughn, Jim Carroll, John Towson, Dick Goff, Ray Bigler, Frank Penwell, John Bostrom and Curt VanHyning.
President Frank asked the Board to place $500 in the Administrative Budget for decorating and preparing memorabilia for the Commemorative Wall being constructed as part of the new building at Consignment Treasures.
The Admin budget line 5060 will be increased $100 to cover Legion rental for our Zone Meeting on November 17 though participants will cover that with the lunch fee and raffle if we choose to have one. Anyone in the club want to fix the lunch here that day?
Treasurer Dick offered the Islander’s Bank Board Room for this meeting to prevent added rental charges.
V.P. Dick Goff suggests our Board conduct some incoming Member training sessions to educate itself about liability for negligence and about its responsibility to exercise due diligence in all its actions. He further recommends we indemnify Board members to hold them harmless in case of legal action following Board decisions. Such professional liability insurance will cost about $2,000 annually. A committee of John Towson, Lloyd Vaughn and Ray Bigler will explore these options with Dick and report back to the Board at the August meeting.
A letter was received from Island Convalescent Center requesting a $500 donation to fund half the cost of a new television for their activity room. As the nursing home is part of a “for profit” business, board members did not support the request.
The Board follows the majority of our members in supporting the concept of an Open House to introduce new members to the club and will form a committee to establish a plan for the time and location.
Laurie reports the July 4 events resulted in $1,415 following recovery from returned inventory and remaining meat sold to members.
Dick Goff reports he needs another co-chair to work the fair this year as his son-in-law is unavailable. Permits and fees have been paid and sign-up sheets will be ready for next Tuesday.
Jim Carroll will see Marion Webber to determine if the long-discussed calendar can be produced for sale in August otherwise, we will wait until next spring to produce it for 2009. Goal is to print and sell 1,000 calendars through local merchants.
John Bostrom reports Leos will assist at the ICC 40th Anniversary today and with the Relay for Life on July 28 and at the Concours d’Elegance. There was a recent resignation from Leos due to a slanderous remark and they will be doing specific training regarding the subject in the fall. John Towson reported a successful officer installation event at the Country Club. Meetings will continue on the second and fourth Sundays at 1:00.
President Frank will use his boat to take a party of visitors to the Lopez Island lunch meeting on Thursday, August 2 at the Bay Cafe. Sign up to go along.
Sally turned in checks and a bill for shirts and vests to Treasurer Dick, but the two do not match. He is waiting for information about who did not pay for their items and has deposited the money.
In response to Big John Vejvoda’s concern expressed Tuesday during the District Governor’s visit, President Frank discussed the member’s responses to questions about vest-wearing: Of the 40 surveys returned, 18 voted to modify our club uniform, 16 voted no change and 8 had no opinion. 27 voted to allow alternate meeting apparel, 11 voted for no change and two had no opinion. 27 voted to require yellow vests at community functions, 13 voted to allow other apparel. Frank will discuss the Board’s stand for flexibility in this matter rather than a more narrow approach.
Dick Kneipp recommends the Fair BBQ adopt meal prices at $13 per individual or $25 for two to make simple financial transactions.
The next meeting of the Sight & Hearing Policy Committee was delayed until further notice. The committee will report its recommendations to this Board at our August 22 meeting.
Meeting was adjourned at 8:45 AM.
Respectfully submitted,
Curt VanHyning